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National Day week is the tightest execution window of the year. The teams that get through it cleanly aren't working faster than everyone else — they start earlier and lock decisions before the market gets crowded.
Start by fixing scope, not design
Before anyone talks about colours and backdrops, write the site list: how many buildings, which entrance in each, the floor area of every lobby, and who opens the site for the install crew. That list is what turns a request into a purchase order.
Use one design across every site
A single design repeated across five sites is cheaper and faster than five different designs, and far easier to document. The only variation usually worth keeping is size — a small-site setup versus a large-site one.
Book four to six weeks ahead
Capacity at the September peak is finite: we cap installs at six sites per day during National Day week. Orders confirmed less than 72 hours before the event carry a 15% urgency surcharge — a charge that early booking avoids entirely.
Ask for the delivery schedule in writing
For each site the schedule should state the install date and time, how long install takes, the supervisor's name, and the dismantling time. Without it, one problem at one site becomes a delay across all of them.
Close the file with a handover report
After the event, a photo report per site closes the loop for procurement: what was installed, what was dismantled, and the state of the site after cleanup. That report is what turns invoice approval from a multi-week chase into a few minutes.
Quick checklist
- List the sites and the number of entrances per site.
- Agree one unified design in two sizes: small and large.
- Ask for written details by item and quantity.
- Issue the purchase order at least four weeks out.
- Get the delivery and install schedule in writing.
- Collect the photo handover report after dismantling.
